Hellenic American Maritime Forum - Partnership Package and Event Guide 2019

13 201 9 Par tner Package Hellenic American 29-30 MAY 2019 M a r i t i m e F o r u m 1 Event Terms & Conditions (TAC) 1. Attendance Confirmation & Invoicing a) Partnership registration is binding once it has been received in writing of any form ac- cepting in full these TAC, Partner Guidelines and any other instructions provided by the Organisers. Any sort of reservations should be communicated in writing to the Organisers. b) Invoicing shall be carried out on confirma- tion of sponsorship and invoice should be set- tled within 30 days or 15 days from the event, whatever comes first, free of bank charges. Failure to meet payment deadline may entail loss of the allocated partner package and associated speaking slot(s). c) Cancellations of attendance will be without any cost 45 days ahead of them event, at the cost of 20% of the partnership for cancellations between 45 to 15 days from the event while cancellations within the last 15 days of the event will have 100% charges on the partner- ship fee due. 2. Co-ordination of Partners & Speakers a) Guidelines to speakers and partners shall be communicated well in advance of the event in separate documents that include important provisions on matters concerning successful delivery of the event, expected preparation and performance during the event etc. b) Partners are required to co-ordinate with the Organisers and prepare their speakers for the event. c) By participating to the event partners and speakers agree to the public posting of their name and logo and the subsequent distribu- tion of presentations to the public via web and YouTube. d) All marketing material to be circulated throughout the event should comply with all applicable national and International legisla- tion, local customs and practice. Organizers reserve the right to refuse or request removal of any material that may be found offensive of any form or may be regarded unsuitable of any form. e) Partners are responsible to deliver any mate- rial required at the venue of the event, meeting relevant deadlines as otherwise instructed by the Organisers, at their own expenses. 3. Organiser’s Slot Allocation Policy a) Partnerships may have speaking slots at- tached that in way does not imply that the partner will use the speaking slot as a sales pitch. b) As organizers are interested in providing a well-rounded, sustainable event Direct Market- ing will NOT be allowed during presentations in line with Speaker guidelines. c) Organisers reserve the right to allocate Presentation slots to keynote speakers, industry experts, associations and ship operator’s execu- tives to the best interest of the event agenda. 4. Program Development a) Organisers reserve the right to finalise the conference program to the best way possible allocating slots to any organization to their dis- cretion to the best interest of agenda develop- ment and program diversity. b) Organizers reserve the right to alter/change any part of the program/ event for any reason. c) An inability to fulfil the partner’s desire for a specific speaking slot, does not give the spart- ner the right to cancel their booking, require a price discount, claim compensation or the like. d) Slot allocations will follow the deadlines an- nounced in the event guide and will follow the principle “first come – first served” to the best interest of the agenda development. e) Organisers reserve the right to allocate any speaking slot elsewhere in case a registered partner fails to meet nomination of speaker or other important deadlines communicated in advance regardingthe conference program. 5. Partnership Expectations a) Organisers are not responsible in any way to fulfil any Partnership expectations beyond those explicitly described in the event guide and common practice. More specifically organ- isers are NOT responsible to co-ordinate any 1-1 meeting or make business introductions to event delegates. b) Organisers accept no liability towards the partner for possible low support for an event by other partners or delegates,or for the absence of possible key partners or meeting commercial sales and contact targets set by the partners. 6. Genera l a) In the event of individual provisions of a Partnership Agreement or of these TAC being or becoming partly or as a whole ineffective, this will not affect the effectiveness of the re- maining conditions. b) Any failure of the Organisers to insist upon strict performance of these TAC shall not be deemed a waiver of any Organiser’s rights or remedies nor be deemed as a waiver of any subsequent default by the Partner. c) The place of performance for all obligations resulting from or in connection with the part- nership agreement is Athens, Greece.